Job Details

West Island School      Website:
West Island School is a member of the English Schools Foundation and was established in 1991. As an international secondary school offering iGCSE and IB programmes, we occupy award winning buildings in the Western district of Hong Kong. We serve a stable and established community in the Pokfulam district, with over 1200 students on roll. Our school mission of strength from diversity reflects the considerable achievements of our learners from over 40 different nationalities. Our students progress to the universities of their choice because they achieve highly, are well equipped and are leaders of the future.

Library Assistant


To support and enhance the educational goals of WIS by working closely with the students, staff and the library team to provide an attractive environment and an up to date collection that equips students with life-long learning skills. This is a permanent full time role, active for 10.5 months of each year (the summer break will be unpaid leave).


Counter/Administrative duties
• Handle all Circulation services including but not limited to reservation, check-in, check-out, and follow up overdue cases
• Generate and organize statistics and reports for circulation and usage of resources
• Maintain student/ staff data on the OLIVER system
• Maintain and order library stationary
• Assist in acquisitions
• Other general clerical support including but not limited to maintaining resources and workplace in an orderly manner, filing documents
• Conduct stock check

Cataloguing and processing
• Catalogue, classify, and process all physical and digital resources in various formats
• Catalogue periodicals and follow-up serial subscriptions (digital and printed)
• Weed damaged or out-of-date resources when appropriate
• Mend physical copies for minor damages

Working with students and staff
• Support students and teachers in using library catalogues, library website, equipment and facilities
• Assist with a range of learning opportunities aimed at developing students’ understanding of the library
• Assist with the supervision of students during opening hours, train and supervise library monitors

Library Environment (physical and online)
• Maintain the order of shelves and other resources
• Create a warm, stimulating environment
• Design and prepare promotional materials such as signs, bookmarks, and posters,
• Assist to maintain and update the library website

Professional Learning
• Take responsibility for own professional development through membership of professional bodies such as ALESS, HKLA, and ALA
• Undertake regular professional reading
• Undertake computer system training as required
• Performs other duties and assumes accountabilities as agreed



• 1-2 years experience in a similar role
• Excellent organizational and administrative skills
• English language fluency
• Experience in a school library environment is desirable
• Paraprofessional qualification in Library Assistants is an advantage
• Strong information technology skills
• Good cataloguing skills
• Excellent verbal and written communication skills
• Physical fitness to carry heavy resources
• Working knowledge of a library management system, preferably OLIVER
• Ability to work as part a team as well as independently with minimum supervision.
• Ability to work and manage time effectively under pressure
• A friendly, approachable manner in relation to staff & student users
• Willingness to use own initiative
• Ability to:solve problems; be flexible; adaptive in new situations and technologies; capable of considering different perspectives

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Closing Date: 23 Apr 2019
For enquiries, please contact Margaret Lau at +852 2819 1962 or

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